Corporate expenses in real-time.
With Staple, operate your expense management the easy way. Automate and go cashless/paperless!
Actions speak louder than words
Hover over the 5 steps below and see how Staple made expense management effortless.
Discover how it helps employees and companies handle their expenses the easy way.
Simply make a purchase
We recommend using Staple's Corporate Prepaid Card to make your experience even smoother, but our expense management system also works if you are using your own payment method.
Creating expenses is easy
Don't accumulate expenses, create them right away and avoid spending hours scrambling through all your monthly expenses at the last minute.
No need to hunt for receipts
Never lose a receipt ever again - take a picture and upload it right away during the expense creation process.
Submit expenses in one click
Submit and track your expense reports from anywhere, whenever you need to. Everything is stored and accessible from your mobile device.
Reimbursement is a thing of the past
By removing reimbursement from the process, it’s never been simpler for a manager to review and approve expenses.
Employees can easily keep track of their expenses' status and access data to create expense reports.
Pay
Expense
Receipt
Submit
Approve
Here’s what you get with Staple.
Expenses the clever way
Don't ever think about managing expenses again - Staple does it for you, in real-time. Completely automate your expenses and save hours of work using our expense management system.
LEARN MORE →
Increase productivity
Complete all expense related tasks much faster.
Budget control
Define spending limits and policies for each employee.
Fraud detection
Control and secure the usage of staple card.
Real-time dashboard
Manage all of your spending in real-time.
See how Staple works for you.
For managers
Easily assign cards to all your employees or contractors, control budgets and track company spending in real time. Your time is precious, stop wasting it!
For accountants
Lost receipts, fraud, overtime sorting out expenses - these are all things of the past. Export data and create your expense reports in the blink of an eye!
For employees or contractors
Stop using your own money for business expenses and never think about reimbursement ever again. Create, submit and report your expenses in real-time!
Eliminate the spending bottleneck.
Simplify corporate expenses, save time, and automate records with the first expense management system paired with a corporate card in Japan.
Check out staple corporate card →Staple also has a lot of friends.
Slack, Rakuten, Xero and more. Easily connect Staple to the third-party tools you’re already using for an even smoother expense management experience.
See all connections →
We’ve got you covered.
What is Staple?
How does it work for managers and accountants?
How does it work for applicants and approvers?
Is Staple card secure?
Can employees get cash back or withdraw money from an ATM?
How much does it cost?
How do I sign up for Staple?
How do I apply for Staple card?
Staple is an expense management service combined with a VISA prepaid corporate card that helps you operate your expense management in an easier, more efficient way. With Staple you have access to features like automatic expense report generation, expense approval flows, and expense policies - automate and go cashless/paperless!
Managers and accountants are given administrative access over the organisation and have the ability to add/remove users, generate data exports and control how others use Staple, among other things. For more information, check out the Staple user guide.
Regular users of Staple can start using the system to manage and submit their expenses. Any user can be made an approver of someone else’s expenses by an admin. For more information, check out the Staple user guide.
Staple card is completely safe and secure - each user is issued a VISA numbered card and managers have the ability to freeze/unfreeze cards and return funds to the parent account. Approval flow and expense policies can also be set up easily so that you can manage and control individual spending in your team. Learn more about how Staple Card works.
The purpose of using Staple card is to help companies control organisation-wide spending and make life easier for employees with integrated reimbursements and card payments. Our concept is “Going Cashless”, so cash withdrawals are not supported with Staple Card.
Staple Card is cost-effective and affordable for organisations of any size or structure. Our plans are structured on a per-user basis and payments are available in monthly or yearly plans. For more detailed information, check out the Pricing page.
Signing up for Staple is easy - there’s no complicated documents, approval process or credit card payment required. All you need is one user (who will be the account administrator) to set up Staple and then you can start inviting your team members to join you. Get started here
Once you’re signed up to Staple, the organisation administrator can request to be issued Staple Card from the user settings. After a quick background check, Staple Card will be sent to your registered address. Learn more about the application flow here.
Finance teams love Staple.
