Your data is safe with us.

Staple ensures that your money and information are safe and secure - real-time transactions provide everything you need to prevent all expense related occupational fraud.

  • Mischaracterised expenses

  • Overstated expenses

  • Fictitious expenses

  • Multiple reimbursements


How Staple helps you with employee fraud prevention

Occupational fraud can cost your company up to 5% of annual revenue. Amongst a number of misappropriation of assets, expense reimbursement schemes are one of the most susceptible to error and deception. Fraud can occur in a number of ways:

Using Staple’s secure corporate card restricts employees from using their personal money and eliminates the reimbursement process - therefore, it also thwarts expense reimbursement schemes.

Payment with own money

cross icon

Exact amount unknown

cross icon

Receipt could be falsified

cross icon

No way to verify

cross icon

You have been ripped off

Payment with Staple Card

check icon

Real-time data

Easily sync expense data across your organisation.

check icon

Stay on top of payments

Employees don’t need to use their own money.

check icon

No reimbursements

With no way to cheat, your company saves millions.


In addition to your money, your data is secure too

  • 2FA

    Two-factor authentication adds an extra layer of security to your account and ensures that no one other than you has access. Unauthorized users will be kept away from your data, even if your password is stolen.

  • 24h monitoring

    Your Staple Card is backed by VISA - any sign of fraud will be detected (based on payment frequency, location, time of the day etc.) and you’ll be notified of any suspicious activity so that you’re always in control.

  • Hidden number

    Only the last 4 digits of your Staple Card appear in your application, preventing it from being unknowingly copied when working in public spaces and used for malicious purposes.

  • 3D Secure

    3D Secure makes your payments easy, secure and safe. Learn more about Staple and 3D Secure It is an authentication service for secure online card payment that is recommended by VISA, Mastercard, JCB and AMEX

What if employees still have to use their own money?

Sometimes employees might have no other choice than to use their own money (for cash-only payments, for example).

In that case, we can't recommend enough for you to have clear and concise reimbursement policies - good news, we’ve got you covered here too!

See how reimbursement works within staple →